We understand that, as a landlord, your property is a valuable asset. As an Independent Clerk we can help protect your investment by having a thorough Inventory for each tenancy.

Since April 2007, with the introduction of the Tenancy Deposit Scheme, a Landlord is not allowed to take compensation from their Tenant’s deposit without proof of the condition of the property at the start of the tenancy. The most effective way to avoid disputes arising at the end of the tenancy is to have the Tenants agree on the condition of the property at the beginning of their tenancy.

An Independent Inventory that is professionally compiled, together with a professional Check Out at the end of the tenancy, will reassure your Tenants that the Reports are unbiased and that any assessments are independent and fair. An independent Inventory and Check In, together with a Check Out at the end of the tenancy, will help to settle any disputes that might arise.

Once you have an Inventory prepared by us we will keep updating this document for each new tenancy. This means that you only pay for a full Inventory once for the first tenancy and for any subsequent tenancies we will update the Inventory for a reduced fee, usually the equivalent to a Check In report.

Opening Inventory, Schedule of Condition, Cleanliness Reporting

It is essential to have an accurate, professional, independent record of the condition of a property at the start of a tenancy as this document will form the basis for any claim that you may wish to make from the tenants deposit at the end of the tenancy. Sample Report Link

Check In

We will meet with your tenant at the property on the day of move-in agreeing the Opening Inventory. The signed Inventory including embedded, dated photographs and Check In report will then be forwarded to you,  providing you with an accurate record of condition as agreed by your tenant. Sample Report Link

Interim Inspection

Interim Inspections are required by many insurance companies. These Reports form an integral part of effective property management and an ideal way to check the condition your property is being kept in. You will receive a comprehensive report highlighting any potential issues and maintenance that may need attention. Sample Report Link

Check Out Inspection

When your tenant vacates the property, we will visit to complete a thorough inspection, reporting to you the findings including embedded, dated photographic evidence and recommending any works required to help re-let your property quickly. We are qualified to allocate liability to either landlord or tenant at the end of a tenancy, this will allow you to make a quick decision based on regulatory guidelines and suitable for dispute panel purposes should one arise. Sample Report Link


Stef Cooke Inventory Services can provide that peace of mind.

You can find further information about the Deposit Protection Schemes on the following websites:

The Deposit Protection Service:

Tenancy Deposit Scheme:

My Deposits:

The Dispute Service: